General Information:
- Travel advances cover anticipated expenses of $50.00 or more
- Only one travel advance per person may be outstanding at any given time
Advances will cover:
- 100% of all transportation costs. Important Reminders: All travel must be via economy class only. Exception: train travel via Amtrak Business Class between any two stations on the Boston/Washington DC route is permitted. All air transportation must be booked in economy class on U.S. Flag air carriers only whenever available, per the Fly America Act. Written justification must be provided whenever a foreign air carrier must be used. Lower cost is not an acceptable justification for use of a foreign carrier instead of a U.S. carrier. Your sponsor may have further restrictions; check with your Project Administrator.
- Up to 80% of all other estimated travel-related expenses in accordance with the current State and Federal Per Diem Rates, or in accordance with any other limits specified in an award agreement. Note that 75% of the meals and incidentals per diem is allowed on the first and last day of domestic travel.
- You may include in your travel advance request, anticipated local travel, conference or course registration and visa fees, if any.
To obtain a travel advance:
- As soon as travel plans are set, but no later than three weeks before departure , submit a Travel Authorization and Request for Advance Form (GP 040) to your OTPS Team member
- Itemize the expenses for which you are requesting an advance
After you have returned from your trip:
- You will still need to complete the procedures necessary for a travel reimbursement . There is a space on GP 041 to indicate the amount of any advance you have received.
- You will be issued a check for any remaining balance owed for your expenses
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