- GP Travel Policy and Procedures cover out-of-town travel on official business. The principle underlying travel expense reimbursement is that, consistent with proper stewardship of client funds, travelers should keep all expenses to a reasonable minimum and should neither gain nor lose personal funds.
- GP provides a uniform set of guidelines for travel, regardless of the source of funding for any particular program. Sponsors and/or your own funding sources may have further restrictions; contact your Project Administrator with any questions.
- Travel reimbursement on New York State-sponsored awards is governed by New York State Travel Guidelines.
- Travel expenses must be appropriate and necessary to the program; the purpose of the trip should be indicated on the travel payment forms and appropriate documentation should be attached to your request.
- An individual is in travel status when the employee is on official business at a distance of more than 35 miles from the designated place of business or residence.
- Personal expenses, such as laundry, valet service, movie rentals, theater tickets, entertainment, and transportation to and from meals are not reimbursable.
- The cost of alcoholic beverages may never be reimbursed.
- Customary tipping is allowed for meals, local transportation, etc.
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